Privacy policy

In this data protection notice we would like to inform you about the processing of your personal data in connection with the registration and visit to the “conference” organized by Talon.One GmbH (hereinafter: Talon.one).

I. Responsible person and data protection officer within the meaning of the GDPR

Talon.One GmbH
Wiener Straße 1010999 Berlin 

E-mail:  incentivize@talon.one

2. You can reach Our data protection officer through this email address:

privacy@talon.one

or at the above-mentioned postal address with the addition “attn. Data Protection Officer”.

We expressly point out that when you use this email address, the content will not only be acknowledged by our data protection officer. If you would like to exchange confidential information, you should first request to contact the data protection officer directly via this email address. Further information about your data subject rights can be found in Section IV.

II. Type, scope and purposes of data processing, legal basis and storage period

Below we would like to provide you with information about which data we process, for what purposes, on what legal basis and how long this data is stored.

To enable you to take part in our event, We process the types of personal data about you listed below for the purposes specified.

When registering for the event on our website we process the following data for the following purposes:

The processing of your data is based on the legal basis of Art. 6 Para. 1 lit. b GDPR (fulfillment of the contract concluded with you) and Art. 6 Para. 1 lit. a GDPR (consent), provided you have given your consent. We store your data until the purposes of processing have been achieved and there are no legal retention periods to the contrary. Unless there are statutory retention periods to the contrary, we will delete your data processed during registration after 18 months from the event. If the rights of those affected are asserted, we will store your data for three years for verification purposes based on our legitimate interest (probability of fulfillment of the rights of those affected).

2. Data processing through the “EventMobi” app

To hold our event, we use the digital event platform, “Eventmobi”. Before the event, you will receive an invitation to download the Eventmobi app for INCENTIVIZE. Here you can view and personalize your agenda, network with attendees, enter games and competitions relating to the event, view the speakers, sponsors and more. This is an information hub and networking app. At the event, you will be checked in to the event using Eventmobi software, for which participants will receive a name tag with a QR code. This is not only your badge for event entry, but the QR code allows our partners to scan your badge (with your consent), collect your profile data and connect with you directly at a later stage. 

a. Data processing for your registration with the app

After you register for our event on our website, we will send you an email so that you can register in the “EventMobi” app.

For this purpose, we process the following data for the following purposes:

The processing of your data to document our event is based on the legal basisArt. 6 Paragraph 1 Letter f GDPR. We store your data until the purposes of processing have been achieved and there are no legal retention periods to the contrary.Unless there are statutory retention periods to the contrary, we will delete your processed data after 18 months from the day of the event. If the rights of those affected are asserted, we will store your data for three years for verification purposes based on our legitimate interest (probability of fulfillment of the rights of those affected).

b. Data processing when using the app at the event

The “EventMobi” app can be used by participants during the event.

If you register in the app, we process the following data for the following purposes:

Using the app from the event platform “EventMobi” enables you to contact exhibitors and sponsors and other participants. Sponsors have access to the different profiles and the interactions between the profiles (e.g. who has seen which profile). The offer of the event platform “EventMobi” therefore requires your consent, which you give when you register for the app in the app. EventMobi GmbH processes data from event participants on our behalf, which is why we have concluded a contract with the company for order processing in accordance with Art. 28 GDPR. For further information on data processing when using the app, please see EventMobi GmbH's data protection declaration: Privacy Policy.

The processing of your data by us is based on the legal basis of Art. 6 Para. 1 lit. f GDPR and Art. 6 Para. 1 lit. a GDPR (consent), provided you have given your consent. We store your data until the purposes of processing have been achieved and there are no legal retention periods to the contrary. Unless there are statutory retention periods to the contrary, we will delete your processed data after 18 months from the day of the event. If the rights of those affected are asserted, we will store your data for three years for verification purposes based on our legitimate interest (probability of fulfillment of the rights of those affected).

3. Data processing through photo, audio and video recordings at the event

As part of the event, photo, audio and video recordings are sometimes made in order to document the events for the purpose of external representation. Some of the recordings will also be processed for later publication.

a. Production of photos, audios and videos

Talon.One has photo, audio and video recordings (hereinafter “recordings”) taken at events in order to then publish them for external display and for Talon.One’s public relations work. The recordings made are personal data within the meaning of Article 4 No. 1 GDPR, as it is possible to identify a natural person or at least make them identifiable based on the recordings.

For this purpose, we process the following data for the following purposes:

The processing of your data to document our event is based on the legal basisArt. 6 Paragraph 1 Letter f GDPR. We store your data until the purposes of processing have been achieved and there are no legal retention periods to the contrary. Unless there are statutory retention periods to the contrary, we will delete your processed data after 18 months from the date of the event. If the rights of those affected are asserted, we will store your data for three years for verification purposes based on our legitimate interest (provability of fulfillment of the rights of those affected).

b. Publication of photos, audios and videos

We publish the photos you take for external display in the gallery on our website and on our social Media profiles (LinkedIn, Instagram, Facebook). We may use the audio recordings for podcasts hosted on our website and additional streaming services e.g. Spotify and Apple Music. We may publish videos on YouTube and Vimeo approximately 10 days after the event. In addition to showing you personally, the recordings can also include your name, job title, company, provided you have actively participated in the event as a participant.

To do this, we process the following data for the following purposes:

The respective websites are freely available on the Internet and can therefore be accessed worldwide. We would like to point out that the subpages, including any photos, audio and video recordings, can be found via search engines. The providers of the social media platforms may process and use data posted on the platforms for their own purposes. This data processing is beyond our direct control. Further information on data processing can also be found in the data protection information of the respective provider Social media platforms  (LinkedIn, Instagram, Facebook, Vimeo, Youtube) included. As soon as the content is posted on the platforms, third parties (e.g. third-party users of the platforms) can view, share or, if necessary, download the content.

The processing of your data is based on the legal basis of Article 6 Paragraph 1 Letter f GDPR. In the event of publication, we will store your data until the purposes of processing have been achieved, but for a maximum of 18 months and there are no statutory retention periods to the contrary.

4. Data processing for contact requests

As part of the event support we provide, we process your personal data, such as contact details of the inquirer for the purpose of answering your request and providing technical functionality.

Data processing is carried out on the legal basis of Article 6 Paragraph 1 Letter f GDPR. The data processing serves our legitimate interest in answering your request.

The data will be deleted after your request has been processed, provided there are no legal retention periods to the contrary.

III. Categories of recipients

We only pass on your data to recipients if you have given your consent or there is a (legal) legal basis. We only pass on your data to the following recipients:

IV. Your data subject rights

You have the following rights in particular with regard to data processing – provided the relevant requirements are met:

In the case of data processing based on Art. 6 Para. 1 lit. f GDPR (legitimate interest), you have the right to object at any time with effect for the future under the conditions of Art. 21 GDPR. In the case of data processing based on consent, you have the right to withdraw your consent at any time, without this affecting the lawfulness of the processing carried out on the basis of your consent up to the withdrawal.

To exercise your rights described here, you can contact the contact details above at any time. You also have the right to complain to any data protection supervisory authority in the European Union. The following data protection supervisory authority is responsible for Talon.One: Berlin Commissioner for Data Protection and Freedom of Information, Alt-Moabit 59-61 10555 Berlin.